Privacy and Data Protection Security Policy
This policy outlines Jo Smallbones’s procedures for collecting, storing and processing personal data in order to comply with the Data Protection Act (DPA) 2018. Personal data means data which relates to a living individual who can be identified from the data or from other information from that data.
This policy covers all principles under the DPA. These are known as the “data protection principles” and ensures information is:
protection
Contact details for the person responsible for taking the lead on compliance;
Jo Smallbones is registered with the Information Commissioners Office (ICO), reference ZA764998, and is therefore responsible for personal data, information on procedures dealing with both internal and external access requests and how the information collected is used.
What is meant by privacy:
Privacy in its broadest sense, is about the right of an individual to be let alone. It can take two main forms, and these can be subject to different types of intrusion;
Why I need the information I hold about an individual:
I need to request and store your details in order to administer and deliver the service you have requested, and to comply with any legal or professional body responsibilities that ensue in delivering that service.
What I am going to use it for:
To contact you, to record the relevant personal contact details you give consent for me to hold, to record emergency contact information and where applicable to make assessments and record notes.
Is the information being held securely:
How up to date the information is that I hold about you:
When and how I delete the information, I hold about you:
On your written request or at five years after our last contact, I will delete by electronic means and destroy all paper records by incineration.
When I pass on personal information:
I will only share personal information as follows:
to either you or another person I will contact the emergency contact given and/or
professional body/emergency services, where appropriate.
indisposed and will contact you and then destroy notes accordingly.
Please note:
Personal information is limited only to those with a strict need to know.
I do not use CCTV or recording equipment in any of the rooms used for counselling, nor do I record our online and telephone sessions.
You can obtain a copy of the information I hold about you or have it removed by emailing your request to jo@josmallbones.co.uk
You have a right of access to and deletion of your records, please see the guidance on: https://ico.org.uk/for-the-public/personal-information/